workbook
Prepare and control a data subject request response
Prepare one minimal, owner-led response pack before approved facts and decisions are entered into the Privora Pro request record.
Non-persisted working reference
Use this workbook to prepare notes, evidence references, owners, decisions, and follow-up. Entries are temporary in this browser. Nothing entered on this page is saved. It is not submitted; enter the approved record in Privora Pro when the review is complete.
Browser-local worksheet
Prepare working answers
Entries are temporary in this browser. They are not submitted or saved. Enter approved records in Privora Pro.
0 of 58 prepared
Prepare and control a data subject request response
This workbook supports preparation and review. It is not the delivery package or the legal decision record. Treat completed pages as confidential. Privora Pro remains the operating record after reviewed information is entered.
Data-minimisation rule: Do not record passwords, secrets, full identity documents, raw sensitive data, response datasets, live credentials, or unnecessary personal data here. Keep source and response material in approved restricted systems and write only safe references on these pages.
How to use the working pages
The request owner coordinates the workbook. Contributors complete only their assigned search or fact section. The DPO or privacy lead reviews classification and restrictions. The response approver controls delivery and closure. Transfer approved facts, dates, status, and decisions into Privora Pro; do not treat a completed workbook as approval.
Use one workbook version per request cycle. Date material decisions. Mark assumptions and missing owners. Apply proportionate identity verification and minimise evidence copies throughout the workflow.
Page 1 — Intake summary
Capture enough to route and protect the request without reproducing the full message.
Add a concise working answer.
Privora Pro request reference
Add a concise working answer.
When approved, record the result in the matching Privora Pro workflow
Choose the relevant date.
Date received by the organisation
Choose the relevant date.
When approved, record the result in the matching Privora Pro workflow
Add a concise working answer.
Original intake channel
Add a concise working answer.
When approved, record the result in the matching Privora Pro workflow
Add a concise working answer.
Approved requester contact record reference
Add a concise working answer.
When approved, record the result in the matching Privora Pro workflow
Capture the working notes, source, and decision context.
Requester's words summarised without narrowing meaning
Capture the working notes, source, and decision context.
When approved, record the result in the matching Privora Pro workflow
Capture the working notes, source, and decision context.
Communication, accessibility, language, or safety needs
Capture the working notes, source, and decision context.
When approved, record the result in the matching Privora Pro workflow
Page 2 — Ownership and authority
Add a concise working answer.
Accountable request owner
Add a concise working answer.
When approved, record the result in the matching Privora Pro workflow
Add a concise working answer.
DPO or privacy reviewer
Add a concise working answer.
When approved, record the result in the matching Privora Pro workflow
Add a concise working answer.
Identity-check reviewer
Add a concise working answer.
When approved, record the result in the matching Privora Pro workflow
Add a concise working answer.
Authorised response approver
Add a concise working answer.
When approved, record the result in the matching Privora Pro workflow
Add a concise working answer.
Alternate owner for absence or escalation
Add a concise working answer.
When approved, record the result in the matching Privora Pro workflow
Capture the working notes, source, and decision context.
Conflicts, segregation issues, or specialist authority required
When approved, record the result in the matching Privora Pro workflow
Page 3 — Acknowledgment and communication
Choose the relevant date.
Acknowledgment sent date
Choose the relevant date.
When approved, record the result in the matching Privora Pro workflow
Add a concise working answer.
Approved acknowledgment channel and evidence reference
Add a concise working answer.
When approved, record the result in the matching Privora Pro workflow
Select the current decision.
Is clarification needed to make the request workable?
Select the current decision.
When approved, record the result in the matching Privora Pro workflow
Capture the working notes, source, and decision context.
Plain-language clarification question and work continuing meanwhile
Capture the working notes, source, and decision context.
When approved, record the result in the matching Privora Pro workflow
Page 4 — Minimal identity check
Start with an existing authenticated relationship or low-intrusion method. Increase assurance only where disclosure or action risk requires it.
Capture the working notes, source, and decision context.
Risk if information is disclosed or action is taken for the wrong person
Capture the working notes, source, and decision context.
When approved, record the result in the matching Privora Pro workflow
Add a concise working answer.
Proportionate identity method used or proposed
Add a concise working answer.
When approved, record the result in the matching Privora Pro workflow
Select the current decision.
Identity check result
Select the current decision.
When approved, record the result in the matching Privora Pro workflow
Choose the relevant date.
Identity review date
Choose the relevant date.
When approved, record the result in the matching Privora Pro workflow
Add a concise working answer.
Restricted identity evidence reference, not a copied document
Add a concise working answer.
When approved, record the result in the matching Privora Pro workflow
Capture the working notes, source, and decision context.
Representative authority review where applicable
When approved, record the result in the matching Privora Pro workflow
Page 5 — Classification and scope
Select every check that is complete.
Request rights or actions in scope
Select every check that is complete.
When approved, record the result in the matching Privora Pro workflow
Capture the working notes, source, and decision context.
People, accounts, identifiers, and relationships in scope
Capture the working notes, source, and decision context.
When approved, record the result in the matching Privora Pro workflow
Capture the working notes, source, and decision context.
Relevant date range and events
Capture the working notes, source, and decision context.
When approved, record the result in the matching Privora Pro workflow
Capture the working notes, source, and decision context.
Business units, products, processors, systems, and record sets in scope
Capture the working notes, source, and decision context.
When approved, record the result in the matching Privora Pro workflow
Capture the working notes, source, and decision context.
Reviewed exclusions, assumptions, and unresolved boundaries
Capture the working notes, source, and decision context.
When approved, record the result in the matching Privora Pro workflow
Page 6 — Deadline control
Set the organisation's reviewed deadline from current official sources and qualified review. The product due date is an operational target to reconcile, not proof of the legal rule.
Choose the relevant date.
Organisation's reviewed deadline
Choose the relevant date.
When approved, record the result in the matching Privora Pro workflow
Capture the working notes, source, and decision context.
Official or sector source, locator, review date, and qualified reviewer
Capture the working notes, source, and decision context.
When approved, record the result in the matching Privora Pro workflow
Choose the relevant date.
Internal search completion milestone
Choose the relevant date.
When approved, record the result in the matching Privora Pro workflow
Choose the relevant date.
Restriction and redaction review milestone
Choose the relevant date.
When approved, record the result in the matching Privora Pro workflow
Choose the relevant date.
Approval and delivery milestone
Choose the relevant date.
When approved, record the result in the matching Privora Pro workflow
Capture the working notes, source, and decision context.
Qualified extension position, authoritative basis, and communication plan if applicable
Capture the working notes, source, and decision context.
When approved, record the result in the matching Privora Pro workflow
Source: Nigeria Data Protection Act 2023, Section 34(1)–(2) and section 38(2), official PDF pp. A738–A740
Page 7 — Search-owner matrix
Assign each source separately. A portal contributor completes the scoped search and returns context; the contributor does not decide the request.
| System or record set | Owner | Safe identifiers and period | Search method | Due date | Result or evidence reference | Gap or escalation |
|---|---|---|---|---|---|---|
Capture the working notes, source, and decision context.
Acceptance criteria shared with search owners
Capture the working notes, source, and decision context.
When approved, record the result in the matching Privora Pro workflow
Capture the working notes, source, and decision context.
Missing owners, unavailable systems, processor dependencies, and escalation
Capture the working notes, source, and decision context.
When approved, record the result in the matching Privora Pro workflow
Capture the working notes, source, and decision context.
Context and review of any documented nil result
Capture the working notes, source, and decision context.
When approved, record the result in the matching Privora Pro workflow
Page 8 — Response inventory
Do not paste the response data. Use safe references and decision-level descriptions.
| Item or category | Source reference | Period | Requester data confirmed | Other-person data | Restriction review | Format | Status |
|---|---|---|---|---|---|---|---|
Select every check that is complete.
Response inventory controls
Select every check that is complete.
When approved, record the result in the matching Privora Pro workflow
Capture the working notes, source, and decision context.
Purpose, categories, recipients, retention, source, rights, or automated-decision information to include
Capture the working notes, source, and decision context.
When approved, record the result in the matching Privora Pro workflow
Page 9 — Restriction and redaction decisions
Use qualified review. Record the decision at item or category level and retain the unredacted source under appropriate access.
| Item | Issue or competing right | Source and rationale | Decision-maker | Action | Quality reviewer |
|---|---|---|---|---|---|
Capture the working notes, source, and decision context.
Restrictions, partial disclosure, or alternative safeguards
Capture the working notes, source, and decision context.
When approved, record the result in the matching Privora Pro workflow
Select every check that is complete.
Redaction quality checks
Select every check that is complete.
When approved, record the result in the matching Privora Pro workflow
Capture the working notes, source, and decision context.
Automated decision, objection, or portability review where applicable
Capture the working notes, source, and decision context.
When approved, record the result in the matching Privora Pro workflow
Page 10 — Communication log
| Date | Direction | Channel | Purpose | Safe evidence reference | Owner | Follow-up |
|---|---|---|---|---|---|---|
Capture the working notes, source, and decision context.
Accessibility, failed contact, misunderstanding, or safety issues
Capture the working notes, source, and decision context.
When approved, record the result in the matching Privora Pro workflow
Capture the working notes, source, and decision context.
Next plain-language requester update and owner
Capture the working notes, source, and decision context.
When approved, record the result in the matching Privora Pro workflow
Page 11 — Approval readiness
Select every check that is complete.
Response approval checks
Select every check that is complete.
When approved, record the result in the matching Privora Pro workflow
Select the current decision.
Approval decision
Select the current decision.
When approved, record the result in the matching Privora Pro workflow
Capture the working notes, source, and decision context.
Approver rationale, conditions, and unresolved items
Capture the working notes, source, and decision context.
When approved, record the result in the matching Privora Pro workflow
Capture the working notes, source, and decision context.
Approval date and authorised approver
Capture the working notes, source, and decision context.
When approved, record the result in the matching Privora Pro workflow
Page 12 — Delivery control
Add a concise working answer.
Approved delivery channel and assurance level
Add a concise working answer.
When approved, record the result in the matching Privora Pro workflow
Capture the working notes, source, and decision context.
Recipient address or account validation method
Capture the working notes, source, and decision context.
When approved, record the result in the matching Privora Pro workflow
Choose the relevant date.
Delivery date
Choose the relevant date.
When approved, record the result in the matching Privora Pro workflow
Add a concise working answer.
Safe delivery evidence reference
Add a concise working answer.
When approved, record the result in the matching Privora Pro workflow
Capture the working notes, source, and decision context.
Failed delivery, retry, access support, or other exception
Capture the working notes, source, and decision context.
When approved, record the result in the matching Privora Pro workflow
Page 13 — Closure and lessons
Select the current decision.
Reviewed final status
Select the current decision.
When approved, record the result in the matching Privora Pro workflow
Choose the relevant date.
Closure date
Choose the relevant date.
When approved, record the result in the matching Privora Pro workflow
Capture the working notes, source, and decision context.
Promised actions, corrections, restrictions, or follow-up owners
Capture the working notes, source, and decision context.
When approved, record the result in the matching Privora Pro workflow
Capture the working notes, source, and decision context.
Request-record access and retention instruction
Capture the working notes, source, and decision context.
When approved, record the result in the matching Privora Pro workflow
Capture the working notes, source, and decision context.
Data map, retention, search, notice, training, or control improvements
Capture the working notes, source, and decision context.
When approved, record the result in the matching Privora Pro workflow
Select every check that is complete.
Operating-record completion
Select every check that is complete.
When approved, record the result in the matching Privora Pro workflow
Sources and review boundary
Source: Nigeria Data Protection Act 2023, Sections 34–38, official PDF pp. A738–A740
Source: Privora Pro workflow source of truth, Implemented DSAR and portal-task workflow behavior; reviewed 2026-08-12
Privora Pro remains the operating record after the request owner and authorised reviewers enter approved information.
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Use PDF for review and print. Use the editable DOCX when the team needs a working copy.